“80% of employees waste 30 minutes a day searching for information. 60% of employees waste an hour or more per day duplicating the work of others”- BAE Systems, 2002
CLIENT TESTIMONIALS
“We wanted people from different offices to be able to access information and create awareness over time. With IntraLogic our employees can now publish documents easily, making them available to the wider audience” -Alesco Corporation
“As for the Intranet and standard website, most basic systems can do that - It’s the sophistication behind the document control, version control, document management and workflow in IntraLogic that makes this product so impressive” - Parkview
“In Intralogic, we found a single product that was feature rich, easy to administer, easy to modify and effective in terms of overall cost” - Contact 121
“Everybody has access to the way that we do business, which is really important and that’s reduced a lot of confusion about how we are meant to do things” - AECOM
Intralogic
Intralogic intranet software gives your staff, partners and customers a central point for all their information and access needs and all the tools you need to automate business processes. With Intralogic in place, your people collaborate more effectively, as employees, customers and partners gain immediate and easy access to the information they need. Intralogic intranet software incorporates extranet/portal capabilities allowing you to effortlessly share and process information from anywhere in the world, whilst ensuring that information is secured in a single repository, and accessed under strict security rules you decide.
You can easily create virtual sites, or communities, where people and information come together. Communities can be departments or divisions, common interests groups, project based communities, brand communities (e.g. product based), different office locations, or even communities you share with partners, customers, resellers, or the public.
Intuitive to use, and requiring no programming, your business Intranet can be up and running in days. A rich suite of administration tools ensures you can configure Intralogic easily and quickly, but as your organisation and business requirements change, you can quickly make Intralogic change with you.
Intralogic's user interface is infinitely flexible to suit any business or end-user needs
DOCUMENT MANAGEMENT
A large percentage of corporate knowledge is held in documents. The Document Management System (EDMS) is core to the Intralogic solution – giving businesses the power to capture, manage and share documents safely and securely. The Intralogic EDMS is web based which means you can access, upload and manage documents from anywhere, as long as you have access to a web browser. The EDMS is also seamlessly integrated with the desktop allowing you to use word and other MS office tools exactly as you do now.
The DMS safely captures extensive information about your documents (called ‘metadata’) and ensures that all of your organisation’s documents are automatically indexed so as to provide database, metadata and free text (Google style) searching. The EDMS supports auto reviewing and validity date ranges, linked documents, workflow approval and a host of other powerful features.
Documents are secure using Intralogic's extensive security system which ensures only users who should have access do have access. EDMS is completely integrated with the community structure that brings people and documents ‘together’. Project based documents, search, versioning, bulk loading, distributed file architectures and document control is managed across the enterprise.
ONLINE FORMS
Online Forms are web-based forms that you can create easily replacing your businesses paper forms. Online forms capture information no information is ever lost. Online forms are flexible, featuring self-reformatting based on content and rules, and cell based arithmetic and hidden or suppressed fields. In combination with Intralogic Workflow module, your organisation will have a comprehensive business process automation module providing operational efficiencies, consistency, and governance. No more paper forms lying around the office or getting lost in the in-tray.
The Form Builder application lets anyone create forms easily and quickly. Comprehensive forms administration tools allow you to control who accesses what forms, and who can access and report on form data.
PEOPLE MANAGEMENT
People management is core to Intralogic letting you categorise profile everyone who logs on, enabling infinite variations to how and what the view and access. Combined with security built into other parts of the Intralogic system you can completely customise access to meet the needs of individual staff members, partners and customers.
WORKFLOW
The power behind business process automation is a comprehensive and flexible workflow engine. Workflows can be applied to online forms, document approvals, document reviews, content modification and transmittals, automating all typical business processes. This increases productivity and lowers the chance for error.
Intralogics' easy-to-use Workflow builder can be used by anyone, not just technical staff. Rich with functionality, it features built-in email notification process that notifies users and submitters when approvals are moving through the system, rule based conditional branching, form field calculations, step escalation and SLAs. Workflow paths can be dynamically edited by those with permissions. Workflow reporting allows administrators review progress and report workflow statistics.
COMMUNITIES (of Practice) – or Virtual Sites
Communities are used to categorise your organisation by Divisions, Business units, Departments, Geographical Location, Policies, Projects, Teams, Social Groups etc. They allow a virtual world within your intranet, where people and information come together. Communities provide diversity, enabling your intranet to have different access gateways and serve different content to different peer groups. Communities promote collaboration, sharing, and secure customer or partner access.
ENTERPRISE SEARCH
Intralogic has an advanced search system giving Google style search across every document, spreadsheet, PDF, online form, CAD drawing, workflow record, in fact all of the company’s records and content. All content is automatically indexed, even the text in CAD drawings and PDF documents, so you get everything you may want, immediately. Advanced searching gives powerful filtering and result-set formatting. All result sets are subject to Intralogics' powerful permissions and access rules, ensuring everyone sees the results they have access to.
BULK EMAIL MANAGEMENT
Intralogic includes a bulk emailing facility that enables you to send emails to all people in the database - be it communities of people, individuals, or a group.
EVENT CALENDAR MANAGEMENT
Intralogics' event calendar lets you broadcast corporate and community events, whilst also keeping track of personal events. With this feature, users can access a single calendar combining all their events - Corporate, Community and Personal in one prominent screen location.
NEWS, ANNOUNCEMENTS AND SAFETY ALERTS
With Intralogics' news ticker and announcements, you can broadcast messages, images and content to your staff, partners and customers. News and announcements can be tailored to different user groupings and can be date-stamped to ensure currency. Safety Alerts can be prominently displayed to ensure everyone gets the message.
ONLINE SURVEY MANAGEMENT
The survey management feature in Intralogic enables the creation, updating and activation of surveys. There is no limit to the number of surveys that you can conduct – and no limit to the number of questions in these surveys.
All survey results are tallied in ‘real time’ - as respondents complete their survey. What’s more, surveys can be targeted to individuals as well as groups - and user will only see a survey if they are a target group to complete the survey.
IMAGE LIBRARY MANAGEMENT
Intralogic contains two types of image repositories; Image library for Homepage management, and; Forms image library for forms creation. The image library gives users fast and equal access to images corporate wide.
RESOURCE BOOKING MANAGEMENT
All ‘bookable assets’ such as meeting rooms, company cars, equipment etc, the resource booking feature in Intralogic allows you to add, view and manage all your resources organisation wide. Resource booking can be viewed either in calendar format – showing all bookings created by users for either a day/week, or resource format – showing all bookings for a specific resource for that day/week.
ONLINE FORUMS, CHAT ROOMS AND BLOGS
Forums, Chat rooms and Blogs promote information and idea sharing across your organisation. All three social networking tools have been designed to offer businesses a range of methods to encourage staff interactions. Staff can post single messages or post questions and ideas allowing people to respond as part of an online discussion, or create discussion boards. Blogs can be created on any topic and form part of the information / knowledge store related to communities. Chat rooms are less formal again, and provide non-recorded communications. Online forums, Chat rooms and Blogs provide a business focussed social networking capability adding bringing less formally structured information into the your business knowledge bank.
QUALITY ASSURANCE AND RISK MINIMISATION
Intralogic incorporates full auditing of all processes. It provides quality assurances, and aids compliance with quality accreditation systems and principles. You can know who changed a document, who approved a capex expenditure, even if these events occurred 5 years ago. Intralogic reports the history of documents and workflow history, who has accessed and downloaded documents. Automatic auditing provides safety, complies with the strictest standards and reduces legal risk.
Contact Weblogics or your local Weblogics distributor for a complete functional overview, or download a PDF for further information.