CLIENT TESTIMONIALS
“Before Blueprint, we could upload the documents, but we didn’t know whether everyone had been notified that the new version was there. They didn’t know inherently to go to the portal and look for the new version all the time. That is where transmittals is so effective”
– Steven David, IT Manager for Parkview
“Blueprint’s version control and audit trail ensure both accountability and the safety that everyone is working on the most up to date version of each file. Blueprint’s ‘transmittals’ function places responsibility on the sub-contractors – If they build on the wrong version, they are liable for the extra costs”
Blueprint
Blueprint is web-based software for project document control and collaboration within the Engineering, Construction and Project Management sector. It manages many of the complex tasks associated with building and construction projects relating to documents and team correspondence. Staff, clients, consultants and subcontractors work more efficiently with integrated and timely project information, improving efficiencies and project quality. Blueprint manages your internal document management and business process automation requirements as well as external team collaboration.
Being web-based, Blueprint works wherever your teams are located. As long as they can access the World Wide Web, they are fully armed and technology enabled. Blueprint allows teams to be distributed anywhere in the world, i.e. Drawings could be created in Malaysia, reviewed in Sydney and the project built in China.
Designed with simplicity of integration and ‘ease of use’ in mind, Blueprint works ‘out of the box’ - allowing users to get immediate benefits and efficiencies. At the same time Blueprint is infinitely flexible and is configurable to meet the needs of small or large projects. With Blueprint there are no limits to the number of projects you manage or the transactions you manage.
Blueprint can be accessed through our hosted service offering or can be purchased and installed on your servers.
Features
PROJECT BASED TEAM MANAGEMENT
Blueprint manages the collaborative processes and documentation used by project teams. Blueprint ensures everyone is on the same page and allows shared resources across single or multiple projects. You can completely customise the user interface and access options for internal and external team members. Organising your subcontractor documents by spreadsheet is a thing of the past.
FLEXIBLE ACCESS OPTIONS
Project teams members each have their own sign-on to Blueprint, with team members having security/access dependant on how that team member relates to the project. The user sign on defines what the user sees, i.e. historical documents, calendar, team emails, news items, announcements, etc. Access to documents, past revisions, update access, etc is all easily controlled by you.
DOCUMENT MANAGEMENT
All Documents are stored in their native formats. Metadata is stored against each document that aids in searching and document approval processes. Security to documents is managed by our sophisticated security system which ensures staff, contractors, customers, and partners have access to only the documents they are allowed.
All versions of all documents are maintained, along with history of each change made. Audit records of all changes are maintained by the system. Integrity is guaranteed with check-in/check-out control, versioning, and rollback. There is no possibility of accidently duplicating a document, losing a document, or working on the wrong document.
DOCUMENT TRANSMITTALS
Blueprint uses a sophisticated transmittal management system, ensuring the exchange of all documents is safe, secure, reportable and fully auditable. External team members logon, and are presented with all recent transmittals, or can search recently download transmittals. Transmittal recipients can be notified by email, so instant notification can be displayed on Blackberries or other smart phones. Blueprint transmittals reduce risk and eliminate costly mistakes by ensuring everyone is working off the same plans. Blueprint's Transmittal Matrix reporting displays access status of all documents.
BULK LOADING TOOLS
Documents can be entered into the system using sophisticated tools to bulk load and bulk enter metadata. Bulk loading allows reviewing/updating of metadata of individual documents before registration. Email notifications can be sent to interested parties when loading takes place. Individual documents can be approved via workflow, or bulk loaded bypassing formal approval.
DESIGN PACKAGES
Your project administrators can enter bulk documents using Design Packages. Business can manage large volumes of drawings, including workflow approvals using simple design package names in workflow and query displays.
DOCUMENT AUTO-UPDATING
New document versions can replace existing documents either individually or using the bulk loading process or design package method. Blueprint uses name matching and masking to recognize new versions, and is supported by a review process. New updates can be optionally re-transmitted to existing transmittal recipients.
DISTRIBUTED FILES SUPPORT
Blueprint’s architecture supports Microsoft’s Distributed File Management (DFS). DFS allows the contents of several servers to be synchronized. Your head office can store all drawings and documents, however other offices in remote locations may experience poor communication speeds. Microsoft’s DFS allows remote servers to contain copies of files that are auto- synchronized with the head office. The drawings can be accessed instantaneously at the remote office.
PEOPLE AND COMPANY REGISTERS
An important part of the administrative process is the maintenance of a comprehensive register of people and companies. The people register stores information about all staff, clients, subcontractors as well as their relationship with their managers, plus external contractors, partners and suppliers.
CORRESPONDENCE
The Blueprint Correspondence system is a communication module which allows project team members to communicate under project administration framework, e.g. RFI’s Defects, etc. Correspondence is separate to your email system, and both can work together in Blueprint.
ENGINEERING KNOWLEDGE MANAGEMENT
All Project Documents, people records, form records, workflow records, CAD drawings, PDFs, correspondence are automatically indexed, so they can be easily searched using Blueprint’s powerful Search engine. Searching can contain strings such as “external cladding”, or you can use Google like searches such as ‘external AND cladding OR membrane’ , and you will be guaranteed to receive exactly the results you want, in seconds.
E-FORMS AND WORKFLOW
Blueprint allows you to replace paper forms with smart electronic forms that you can create and deploy in minutes, with no programming. Used together with Workflows, Blueprint forms make data capture, processing and automation easy. Blueprint Workflows automate business processes, ensuring that company procedures are followed, and that everyone's work items are tracked and managed. Blueprint's point-and-click workflow builder creates multi-step workflows in minutes, without programming. Blueprint takes care of task processing, notifying everyone involved in the business process, and automatically prioritising and escalating work items which slip outside your service level agreements.
QUALITY ASSURANCE AND AUDIT
Blueprint incorporates full auditing of all processes. It provides quality assurances, and aids compliance with quality accreditation systems and principles. All processes are audited and reportable. Blueprint reports the history of documents and workflow history, who has accessed and downloaded documents, and importantly who hasn’t accessed documents. It contains functionality to update-en masse- all recipients who are not working with the latest drawings. Automatic auditing provides safety, complies with the strictest standards and reduces legal risk.
BLOGS
Blogs, or Web logs, are now incorporated into Blueprint. A great way of capturing information informally, such as comments, opinions, just about anything that can add to the projects ‘knowledge base’.
SEARCH AND KNOWLEDGE
The enterprise searching capabilities of IntraLogic means your employees can search documents, content, people, forms transmittals information, correspondence, emails, etc quickly and with Google-like power. With fast query response times and ranked results enables you to easily locate the information that you need.
Because all content in Intralogic can be secured to individuals, groups, or projects, search results are limited to each person’s access level. This way Intralogic manages security, so your users will only ever find information and documents they're allowed to see according to predefined permissions.
AND THERES MORE
Contact Weblogics or your local Weblogics distributor for a complete functional overview, or download a PDF for further information.